Best Practise Template

Best Practice: [Title of Practice]

1) Summary

One-liner: What is this practice and why does it matter?
Best for: e.g., new clubs / medium clubs / clubs with juniors / regions
Outcome you can expect: e.g., +20% tryout conversion, stronger volunteer pipeline

2) Context

Club / organisation setup: size, teams, volunteer structure, region
Target group: beginners / juniors / experienced players / parents / volunteers
When to use it: timing in the season, triggers (e.g., high dropout, low recruitment)
Prerequisites: tools, roles, minimum resources

3) Problem / Goal

Problem statement: what was not working?
Goal: what did you want to achieve? (measurable if possible)
Success criteria (KPIs):
- KPI 1: …
- KPI 2: …
- KPI 3: …

4) The Approach (What we did)

Describe the practice in actionable steps.

Step 1: …
Step 2: …
Step 3: …

5) Resources Needed

People/time: hours per week, number of volunteers
Budget: CHF … (or “none”)
Tools: Bookstack pages, forms, WhatsApp, Team management tool, etc.
Materials: cones, discs, flyers, signage, etc.

6) Timeline / Cadence

Setup time: e.g., 2–3 hours
Run time: e.g., weekly for 6 weeks
Seasonal timing: e.g., pre-season / spring recruitment / before indoor season

7) Templates & Assets (Copy-Paste)

Link or paste the assets here.

Email / message templates
Checklist
Document templates
Social media posts
Forms / surveys

8) Results

Before → After: numbers if available
Qualitative outcomes: what improved?
Evidence: survey results, retention numbers, attendance, feedback quotes (short)

9) Pitfalls & How to Avoid Them

Pitfall 1: … → Fix: …
Pitfall 2: … → Fix: …
Pitfall 3: … → Fix: …

10) Variations

Small clubs: how to scale down
Large clubs: how to scale up
Juniors / schools: adaptations
Low-budget version:

11) Implementation Checklist

✅ Use this as a “ready to run” checklist.

Roles defined
KPIs defined
Assets prepared (messages, signup, schedule)
Volunteers briefed
Run the practice
Collect feedback
Review KPIs

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